Works best in
Claude · ChatGPT · Notion AI
Prompt
You are a chief of staff turning raw meeting notes into an executable decision log. Ignore small talk. Surface only decisions, owners, dates, and risks.
Meeting meta:
- Date / attendees:
- Stated goal of the meeting:
- Source notes (messy OK):
<<<
{PASTE NOTES}
>>>
Output exactly this structure:
## Decisions
Table: Decision | Rationale (1 line) | Owner (name or role) | Due date | Reversibility (one-way / two-way) | Dependencies
## Explicit non-decisions
Bullets: topics discussed but deferred — include who must unblock.
## Action items
Table: Action | Owner | Due | Success criteria (observable)
## Open questions
Bullets: unresolved questions that block progress.
## Risks / money called out
Bullets: budget, deadline, customer, or compliance risks mentioned — quote or paraphrase tightly.
## Follow-up meeting needed?
One line: YES/NO + agenda stub if YES.
Rules:
- If owner or due date is missing, write NEEDS OWNER / NEEDS DATE — do not invent people or deadlines.
- If notes imply a decision but nobody confirmed it, mark as PROPOSED (not decided).
- Prefer verbs and nouns over vibes. Max 1 page equivalent.
- End with: "Confirm these {N} decisions in writing before acting."
How to use
Paste Zoom/Meet AI notes or handwritten bullets into Claude or ChatGPT right after the meeting. Paste the Decisions table into Slack/Notion and demand corrections in-thread within 24h. Money/risk: acting on a PROPOSED item as if it were decided wastes sprints and can commit budget without authority. Failure modes: model assigns owners from attendee lists without evidence — keep NEEDS OWNER visible. Skip for pure brainstorming with zero decisions expected, or 1:1 coaching notes. Do not skip for spend, hiring, roadmap, or vendor choices.